The law requires you encrypt personal ID data in e-mail. »

Any time personally identifiable information (PII) is transmitted online, it must be digitally encrypted. We offer various email services that will provide the proper encryption so only the true intended recipient can see any PII contained in your email. If you need 5 secure email accounts with encryption, or 5000 accounts, we can help.

Why encrypt email?

Email is a convenient, fast and efficient way to communicate and share important information.  However, it is an inherently insecure medium, as emails travels through multiple public and private networks and data lines between sender and recipient.  Because email by default is sent in a unencrypted format, anyone who can intercept the email in transit, can easily access of its its contents, including any attachments.

By encrypting email with Encrypted Message, only the sender and recipients, who have a special decryption key, can read the contents of the message and its attachments.  If someone intercepts an encrypted message, or tries to access it without permission and the decryption key, they will be unable to read the email or its attachment.

Who Should Encrypt email?

All businesses, and their professional advisors, agents and clients should take steps to protect the privacy of their email. Businesses that need encrypted email include:

Financial Services – Banks, brokerages, insurance companies, wealth management, accountants, financial advisors

Health care – Physicians, clinics, health associations, health networks, hospitals, pharmacists, pharmaceutical companies

Business Professionals – Lawyers, headhunters, investigators, consultants, human resource professionals, embassies

Businesses need to be able to trust email communications and reduce the risk of damage to their brand. Professional advisors such as lawyers, financial advisors, accountants, educators, and health care providers, all have ethical and fiduciary duties to keep their clients’ personal information confidential.

How does it work?

The Encrypted Message solution includes a small desktop plug-in the works with Microsoft Outlook and Outlook Express.  Customers compose their email messages, add any attachments, click the “Secure” button on the Encrypted Message plug-in toolbar, set their encryption password, and hit “send.”  It’s that easy.   When the recipients receive the message, Encrypted Message will prompt them for the password, and then decrypts the message.  This simple process allows customers to quickly encrypt and decrypt messages without the hassle of managing a security and key infrastructure.

How Secure is it?

Encrypted Message uses standards-based technologies such as Public Key Infrastructure (PKI), S/MIME and X.509 certificates to enable the parties in a dialogue to establish confidentiality, message integrity and user authentication.  This ensures the best commercially available encryption security for your messages.

What attachments does it support?

Encrypted Message can encrypt any MS Office document, .PDF file, image files, and almost any other popular file format.